{"id":2732,"date":"2018-01-05T18:27:05","date_gmt":"2018-01-05T23:27:05","guid":{"rendered":"http:\/\/dansdigitaldive.com\/web\/?p=2732"},"modified":"2018-01-05T19:53:20","modified_gmt":"2018-01-06T00:53:20","slug":"have-you-ever-updated-your-outlook-email-template","status":"publish","type":"post","link":"https:\/\/dansdigitaldive.com\/web\/archives\/2732","title":{"rendered":"Have you ever updated your Outlook email template?"},"content":{"rendered":"

For those that know me, you know that I am busy work challenged.\u00a0 One of the best tools I’ve found is Microsoft Outlook (I heard you!).\u00a0 I know many of you would rather shove a dull pencil in your eye socket rather than use one of Bill Gate’s products; but lets face it, Outlook is the norm in the business world.\u00a0 A co-worker of mine, Ralph, who was really into Outlook, offered to show me how to use it to improve my efficiency and reduce my rework.\u00a0 I don’t like having to re-invent the wheel to do a job, so needless to say, I took him up on the offer.<\/p>\n

I have used Outlook templates before; but never to the level that he uses them.\u00a0 \u00a0 \u00a0I have many templates in Outlook, each grouped by client and subject.\u00a0 I have a particular client that wants a weekly status report, OK, easy enough, create the email template and voila – done.\u00a0 Not so fast jet rider; this particular client likes to, “update” the information he tracks frequently.\u00a0 While it may be easy enough to just create a new template; there is an easier way.\u00a0 Basically, there are four steps:<\/p>\n

    \n
  1. Open your template like you normally would.<\/li>\n
  2. Delete your auto inserted signature, if you use one (I do).<\/li>\n
  3. Update your template to reflect new information\/format.<\/li>\n
  4. Save it right over your old template (don’t forget to change the type from message to template).<\/li>\n<\/ol>\n

    But wait, there’s more….<\/p>\n

    I often use the Outlook Web App (OWA) in Microsoft Office 365 web version of Outlook.\u00a0 I have been having a dickens of a time trying to figure out; but thanks to an article by the universe of Iowa<\/a>, you can make templates for the web version of Outlook too.\u00a0 Its as simple as….<\/p>\n

      \n
    1. Click the\u00a0New Message<\/strong>\u00a0button to create a new message.<\/li>\n
    2. In the lower right corner in the New Message window, click on the ‘My Templates’ icon.<\/li>\n
    3. Click on the\u00a0+ Template<\/strong>\u00a0and type a\u00a0Template Name and the body of\u00a0the template.\u00a0 I recommend cutting and pasting from the body of an already written email you want to use as the template. If you do that way, you’ll keep the formatting.<\/li>\n
    4. Click\u00a0Save<\/strong>.<\/li>\n
    5. Click on the Template you created and it will appear in the body of the new message.<\/li>\n<\/ol>\n

      This is one of the best little tricks I’ve learned; not sure why I haven’t already done it.\u00a0 I would always end up with multiple templates and signatures within my template; frustrating and unprofessional.\u00a0 So, thanks Ralph!!\u00a0 Maybe I should by him lunch?\u00a0 Naw…<\/p>\n

      What say you, do you have any tips to use Outlook more efficiently?\u00a0 I’ll be sharing more later…<\/p>\n

       <\/p>\n","protected":false},"excerpt":{"rendered":"

      For those that know me, you know that I am busy work challenged.\u00a0 One of the best tools I’ve found is Microsoft Outlook (I heard you!).\u00a0 I know many of you would rather shove a dull pencil in your eye … Continued<\/a><\/p>\n","protected":false},"author":2,"featured_media":2735,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"kt_blocks_editor_width":"","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[9],"tags":[60,70,99],"class_list":["post-2732","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-computing","tag-simple-2","tag-technology","tag-work"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/dansdigitaldive.com\/web\/wp-content\/uploads\/2018\/01\/Outlook.com_logo_and_wordmark.svg_.png?fit=2000%2C288&ssl=1","jetpack_sharing_enabled":true,"jetpack-related-posts":[{"id":1206,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/1206","url_meta":{"origin":2732,"position":0},"title":"DDD has been redesigned, what ya think?","author":"DR D","date":"November 6, 2013","format":false,"excerpt":"Good evening everyone, as the clock approaches midnight I'm about done for one night. Got a hair up my behind today to give the old site an over haul. I ran across a pretty cool looking theme from WordPress and have been working on it most of the night. I\u2026","rel":"","context":"In "Life"","block_context":{"text":"Life","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/life"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":2472,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/2472","url_meta":{"origin":2732,"position":1},"title":"Book Review: Managing Stakeholders as Clients","author":"DR D","date":"September 21, 2016","format":false,"excerpt":"Recently I had the opportunity to read the book: \"Managing Stakeholders as Clients\" by Mario H. Trentim. \u00a0The book, published by PMI was well written, and I present my review as a PDU requirement. As the title in the forward states, the book aids in adding value and organizational success\u2026","rel":"","context":"In "PDU"","block_context":{"text":"PDU","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/life\/pdu"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/images-na.ssl-images-amazon.com\/images\/I\/51-cOg4kY2L._SX348_BO1%2C204%2C203%2C200_.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":882,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/882","url_meta":{"origin":2732,"position":2},"title":"Sequester…Does that include Congress?","author":"DR D","date":"March 18, 2013","format":false,"excerpt":"Some very good friends of mine recently took a 20% pay cut - thanks to the doofs in Congress. Yep, that's right, they were fur-lowed one day a week when the sequester was enacted.\u00a0 Since $85 Billion in cuts were mandated.\u00a0 It appears that the only people being screwed and\u2026","rel":"","context":"In "Politics"","block_context":{"text":"Politics","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/politics"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":834,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/834","url_meta":{"origin":2732,"position":3},"title":"VA HB1375 — I can feel the crap already…","author":"DR D","date":"January 28, 2013","format":false,"excerpt":"I just know that today's article is going to start a proverbial \"shit\" storm (pun intended). Last week, our legislatures here in the Old Dominion (Virginia) thought they'd try to run some legislation through (read the story). We had much discussion of it around work, and as usually happens, the\u2026","rel":"","context":"In "Politics"","block_context":{"text":"Politics","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/politics"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1149,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/1149","url_meta":{"origin":2732,"position":4},"title":"An experiment in Timesharing: 2013 Timeshare Journey \u2013 Final","author":"DR D","date":"November 2, 2013","format":false,"excerpt":"As you may have noticed, I haven't updated this in awhile. Well, this exercise in timeshare management has finished. I came in at $1000 below budget (not including the associated fees of a timeshare)! Proving that it is possible to stay full time in a timeshare for less than a\u2026","rel":"","context":"In "Timeshares"","block_context":{"text":"Timeshares","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/travel\/timeshare"},"img":{"alt_text":"Dan's Timeshare Journey","src":"https:\/\/i0.wp.com\/dansdigitaldive.com\/web\/wp-content\/uploads\/2013\/11\/USA-DanTJ-251x300.png?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":825,"url":"https:\/\/dansdigitaldive.com\/web\/archives\/825","url_meta":{"origin":2732,"position":5},"title":"Mail Bag – Freedom and Liberty Hijacked","author":"DR D","date":"December 13, 2012","format":false,"excerpt":"Good morning Boys and Girls.\u00a0 This is the first reader who has written using the \"What's on you mind\" link.\u00a0 Here's what he(she?) had to say: Our Freedoms and Liberty have been Hijacked. I'm tired the fruits of my labor are being stolen by \"the state\". When being robbed by\u2026","rel":"","context":"In "Politics"","block_context":{"text":"Politics","link":"https:\/\/dansdigitaldive.com\/web\/archives\/category\/politics"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"_links":{"self":[{"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/posts\/2732","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/comments?post=2732"}],"version-history":[{"count":4,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/posts\/2732\/revisions"}],"predecessor-version":[{"id":2737,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/posts\/2732\/revisions\/2737"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/media\/2735"}],"wp:attachment":[{"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/media?parent=2732"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/categories?post=2732"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dansdigitaldive.com\/web\/wp-json\/wp\/v2\/tags?post=2732"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}